Know every asset. Control every site. Scale your enterprise by making good decisions with confidence in your asset data.
No credit card, email only for 14-day trial
CASE STUDIES
Use Case 1: HVAC Service Company
Company: ABC Heating & Air
Size: 12 employees (2 office, 10 field techs)
Challenge: Tracking 300 pieces of equipment across 10 trucks, no visibility into who has what
Prism Solution:
Site 1: Main warehouse (25 locations: receiving, storage bins, shop area)
Site 2: Field operations (10 locations: Tech-Mike, Tech-Sarah, etc.)
Process:
New equipment received at warehouse → Status: Available
Transfer to Tech-Mike's location → Status: In Use
Tech transfers to Tech-Sarah (collaborative job)
Tech returns damaged item → Transfer back, Status: Damaged
Results (3 months):
Equipment accountability: 100% (from ~60%)
Time savings: 5 hours/week eliminated from manual tracking
Reduced losses: $2,400 saved (found "lost" tools via tracking)
Tech satisfaction: Increased (clear accountability, less blame)
ROI: System paid for itself in 2 months via reduced losses alone
Use Case 3: Security Systems Installer
Company: SecureHome Systems
Size: 15 employees (3 office, 12 installers)
Challenge: 500 items (cameras, sensors, control panels), couldn't track what was deployed where
Prism Solution:
Site 1: Main warehouse (50 locations: 3-level hierarchy)
Building → Category (Cameras, Sensors, Panels) → Bin
Site 2: Installers (12 locations: one per installer)
Catalog: Linked items to Prism catalog (90% match rate)
Field workflow:
Transfer to Installer-John for job
Photo documentation of installation (3 photos: before, during, after)
Transfer any unused items back to warehouse
Results (3 months):
Setup time: 8 hours (not 40 hours - catalog saved 80%)
Field efficiency: 15% improvement (mobile app vs paper)
Customer documentation: Excellent (photos prove installation)
Inventory shrinkage: Reduced 40% (better accountability)
ROI: $750/month in time savings + reduced shrinkage
Use Case 2: IT Service Provider
Company: TechSupport Pro
Size: 8 employees (3 office, 5 field techs)
Challenge: Managing 450 items (laptops, routers, monitors) for client deployments, frequent shortages
Prism Solution:
Site 1: Office warehouse (30 locations: by equipment type)
Site 2: Client sites (20 locations: one per major client)
Mobile app: Barcode scanning for quick check-in/out
Process:
Receive from vendor → Scan, assign bin
Transfer to Client-ABC Corp → Scan, change status to "In Use"
Return from client → Scan, status back to "Available"
Results (2 months):
Transaction time: 3 minutes → 30 seconds (via mobile scanning)
Inventory accuracy: 70% → 96%
Stockouts eliminated: Zero in 2 months (from 2-3/month)
Client billing improved: Accurate deployment records
ROI: $500/month savings in staff time, $300/month in eliminated emergency purchases
Use Case 4: Audio/Visual Rental Company
Company: EventAV Rentals
Size: 6 employees
Challenge: Managing rental equipment across events, couldn't track returns, frequent losses
Prism Solution:
Site 1: Warehouse (40 locations by equipment type)
Site 2: Active events (10 locations: one per concurrent event)
Process:
Transfer to Event-Wedding-SmithJones → Status: In Use
Photo on transfer (document condition)
Transfer back after event → Status: Available or Damaged
Photo on return (document condition)
Results:
Equipment recovery: 100% (from 85% - always got everything back)
Damage accountability: Clear (photos prove pre-existing vs new damage)
Double-booking eliminated: Real-time visibility prevented conflicts
Customer confidence: Increased (professional tracking)
ROI: $1,200/month in eliminated losses/damages
GIVE IT A TRY
No credit card, email only for 14-day trial